What personal data do we collect?
We may collect and process the following personal data about you:
- Your name, contact details, qualifications, work history, references, and any other information you provide in your CV or application form.
- Your preferences, skills, availability, and suitability for certain roles or assignments.
- Your feedback, performance, and attendance records for the roles or assignments you undertake through us.
- Your financial and tax information, such as your bank account details, national insurance number, and tax code.
- Your health information, such as any medical conditions or disabilities that may affect your ability to work or require adjustments or accommodations.
- Your criminal record information, if required for certain roles or assignments that involve working with vulnerable people or sensitive data.
- Your diversity and equal opportunities information, such as your gender, age, ethnicity, religion, sexual orientation, and disability status, if you choose to provide it voluntarily for monitoring purposes.
- Your online activity on our website or social media platforms, such as your IP address, browser type, device type, location data, and cookies.
How do we use your personal data?
We use your personal data for the following purposes:
- To provide you with our recruitment services and match you with suitable job opportunities or assignments.
- To communicate with you about our services, job opportunities or assignments, and any changes to our terms and conditions or policies.
- To verify your identity, qualifications, work history, references, and eligibility to work in the UK.
- To comply with our legal and contractual obligations, such as paying you for the work you do through us, deducting taxes and social security contributions, and reporting to relevant authorities or regulators.
- To protect our legitimate interests and those of our clients and suppliers, such as preventing fraud, resolving disputes, enforcing our terms and conditions or policies, and improving our services.
- To fulfil your requests or enquiries, such as providing you with information or support that you ask for.
- To obtain your feedback or testimonials on our services or the roles or assignments you undertake through us.
- To analyse and improve our website or social media platforms, such as measuring traffic, usage patterns, and user satisfaction.
Who do we share your personal data with?
We may share your personal data with the following parties:
- Our clients and suppliers who are involved in the recruitment process or the provision of services to you or by you.
- Our group companies who provide us with administrative, technical, or operational support.
- Our service providers who perform functions on our behalf, such as IT systems providers, payroll providers, accountants, auditors, lawyers, insurers, and marketing agencies.
- Our regulators or authorities who require us to disclose information by law or for compliance purposes, such as HM Revenue & Customs, the Information Commissioner’s Office, the Disclosure and Barring Service, and the Nursing and Midwifery Council.
We will only share your personal data with third parties who respect your privacy and comply with applicable data protection laws. We will not sell, rent, or trade your personal data with any other parties for marketing purposes without your consent.
How do we protect your personal data?
We take appropriate measures to ensure that your personal data is secure, accurate, and up to date. We use encryption, firewalls, passwords, and other technical safeguards to prevent unauthorised access, use, modification, or disclosure of your personal data. We also limit access to your personal data to those employees, agents, or contractors who need to know it for the purposes described in this policy. We train them on how to handle your personal data securely and confidentially. We also have policies and procedures in place to deal with any suspected data breach and notify you and any applicable regulator if required by law.
How long do we keep your personal data for?
We will only keep your personal data for as long as necessary for the purposes described in this policy or as required by law. The retention period will depend on various factors, such as the nature of the data, the purpose of the processing, the type of relationship we have with you, and any legal obligations we have. In general, we will keep your personal data for the following periods:
- If you are a candidate who applies for a job with us or uses our services: we will keep your personal data for up to two years after the last contact we have with you, unless you ask us to delete it sooner or we have a legal reason to keep it longer.
- If you are a temporary worker who works through us: we will keep your personal data for up to six years after the end of your contract or assignment with us, unless you ask us to delete it sooner or we have a legal reason to keep it longer.
- If you are a client or a supplier who contracts with us: we will keep your personal data for up to six years after the end of our contract or relationship with you, unless you ask us to delete it sooner or we have a legal reason to keep it longer.
You can request us to delete your personal data at any time by contacting us using the details below. However, please note that we may not be able to comply with your request if we have a legal obligation or a legitimate interest to retain some of your personal data.
How can you contact us?
If you have any questions or comments about this policy or how we use your personal data or if you want to exercise any of your rights regarding your personal data you can contact us by email at info@aeonrecruitment.org or by post at AEON Recruitment Agency 191 Newhampton Road East Wolverhampton WV1 4BB
We may update this policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes by posting them on our website or by email where appropriate. Please check this page regularly to stay informed of how we use your personal data.